Careers at Linfox

Here at Linfox, we believe together, anything is possible. Use sophisticated technology to deliver everyday essentials and natural resources for Australia’s biggest companies. Work with major customers in retail, healthcare, government, and defence. Shape the future of logistics with industry leading innovations in safety, sustainability, and efficiency. Create a career to be proud of. Expect all this and more when you join Linfox.

What does the job look like? 

As an HR Administrator, you’ll maintain accurate HR documentation, records and systems. You will assist with the Learning Management System administration, including responding to enquiries and supporting learner record accuracy. You will also support document control activities, with a key focus on transitioning of HR documentation from SharePoint to NovaCore, maintaining content across multiple platforms and monitoring document review cycles with SMEs. In addition, you will provide general administrative support, including assisting with internal communications, preparing reports and managing system access.

This role is onsite based out of our HQ in Essendon Fields (VIC) 

Other duties and responsibilities include but are not limited to: 

• Maintaining document registers and ensuring all HR resources are current and compliant
• Supporting data cleanses, system enhancements, and reporting activities
• Managing shared inboxes and stakeholder enquiries within agreed timeframes
• Assisting with internal career communications and advertising
• Coordinating document control processes including SOPs, guides, and training materials
• Supporting audits and preparing required documentation
• Providing administrative and coordination support for HR projects
• Playing a key role in document governance across multiple platforms during system transitions

Are you the one? 

You’re a proactive, detail-oriented administrator who thrives in a structured, process-driven environment. You enjoy working across systems, engaging with stakeholders, and ensuring information is accurate, accessible, and compliant.

The ideal candidate can demonstrate: 

• A tertiary qualification or equivalent experience in HR Administration
  A minimum of 2 years’ experience in document control
• Experience in an ISO certify quality management system (Document Management System e.g. NovaCore, M-Files, SuiteFiles)
• A minimum of 2 years of experience in Learning Management System Administration
• Proficiency in Interaction Learning Management Systems
• Excellent communication skills, both written and verbal, with the ability to communicate effectively at all organisational levels.
• Exceptional organisational and time management skills, capable of handling multiple tasks and deadlines simultaneously.
• Proficiency in Microsoft Office Suite - Word, Excel, SharePoint, Outlook and Teams.
• Strong analytical and problem-solving skills, with the ability to make data-driven decisions.
• High level of discretion and ability to maintain confidentiality in handling sensitive HR information.

Why join Linfox? 

At Linfox, we are passionate about creating an inclusive and high-performing workplace where everyone can thrive. We welcome and encourage applications from people of all backgrounds and cultures, including Aboriginal and Torres Strait Islander peoples, people with disabilities, and those from diverse genders and identities. 

Sounds like you? Please click the apply button to submit your application and resume. 

We kindly request no unsolicited resumes or approaches from Recruitment Agencies. Linfox is not responsible for any fees related to unsolicited resumes. 

Further information 

You will be required to meet Linfox's employment criteria which will include but not be limited to a criminal history check and full medical with a drug and alcohol test. 

To find out more about opportunities at Linfox, visit www.linfox.com/careers